Wednesday, August 18, 2010

The Web is Dead. Apps Rule.

Everything is moving onto the web. The web is where it is at. How long have you heard that? Including from me talking about crisis and emergency communications. Now, we hear the web is dead.

In this intriguing article from Wired magazine, Chris Anderson (author of the Long Tail) and Michael Wolf, the rise and decline of the web is documented. The graphic is particularly telling. Let's make it clear, we are not talking about the decline of the Internet as a more or less universal way of transmitting data. That continues to grow. But as the authors point out, the web is not the internet. The web is one of many, many ways to share information on the internet. As critics of this post have pointed out, the web may not be declining so much as other uses of the internet are expanding so rapidly that the web's share of traffic is declining.

What does this mean for emergency managers and PIOs? It means we all need to be thinking more of delivering information to mobile devices and facilitating interaction on mobile devices. Apps rule as the rapidly emerging preferred front end to data sharing on the internet. During Hurricane Ike we discovered that a very significant percentage of the population of Houston-Galveston were relying on their smartphones--charging batteries with car chargers--to get information about the storm and assistance. The Red Cross study which I've commented on here and other bloggers on emergencymgmt.com as well has made it clear that social media is already and will be a critical means of communicating with an increasing segment of the population. And social media is largely about mobility and access through mobile devices--particularly now as the popularity of the iPad will accelerate the introduction of a million knock-offs. Portable internet devices from smartphones to pad computers to embedded devices in almost everything you use will be ubiquitous.

As has always been true in emergency communication, we can't think that the mountain will come to us. We must find our audience where they are and make sure they are getting the information they need where and how they want it.

Monday, August 16, 2010

David Gergen's Call for National Solutions to Emergency Response

David Gergen is my favorite pundit. I always sit up and take notice when I see him on CNN. I think it is because he admirably served both Democratic and Republican presidents plus the fact that his views are usually wise, insightful and somehow above the din of noise just below him.

Now the Harvard professor and CNN political pundit is calling for an overhaul of the nation's laws regarding emergency response. But his solutions, I hate to say this, are based on a very inadequate understanding of the emergency response procedures already in place--most specifically the National Incident Management System (NIMS).

Gergen says:

- the American people believe the Gulf response was inadequate--agree, but not because we don't have good methods for dealing with this

- he says responders are frustrated -- agree, very frustrated, but primarily because overseers who did not know NIMS/ICS/JIC prevented them from using it

- he says we need a command structure modeled after the military -- exactly right, except we have one called Incident Command System that became NIMS in 2004

- he says: Laws and regulations patched together over the years have given large, often vague and confusing responsibilities to too many players, starting with the feds but also state and local officials and, in some cases, corporations like BP. The result is a chain of command clogged with uncertainty and delays. -- here is where he is very wrong. We have a clear, effective system (NIMS/ICS). The Unified Command structure has been effectively implemented in numerous responses. Oil Pollution Act of 1990 specifically includes the Responsible Party (such as BP) in Unified Command because 1) they have expertise and technology that the feds don't have and 2) they are paying for everything so they should have a say--yet the lead Fed agency always has the most say.

- he says: But if a crisis mushrooms—as the oil spill did—the federal government must take decisive command. Never again should the country’s fate rest with a corporation. He's right--it never should and never did. That was the point of OPA 90--created from lessons learned from ExxonValdez which was a company response. From the first moments of the spill Unified Command was formed, Coast Guard was the Federal On-Scene Coordinator and then a National Incident Commander was named all in accordance with OPA 90. Gergen has bought into the media and political mis-info that said BP was in charge. BP was under Unified Command directives from the very beginning. It's just the administration, attempting initially to avoid the media blame game, convinced everyone that this was BP's spill and the fed's job was to put "their boot on BP's neck", until May 27 when the president said, "actually, we were in charge all along." Right, they were.

- Gergen says: Once we have good plans in place, we must invest far more in leadership training for first-responders. Good news-- the government has spent hundreds of millions, if not billions in training on NIMS (Mr Gergen, please Google NIMS and find out about FEMA's extensive on-line training and the NIMS Five Year Training plan.) The sad thing is, DHS never informed the media, the public, CNN pundits, nor apparently the Secretary and her boss about this.

I join the esteemed Mr. Gergen in calling for a national solution to the problems exhibited by the gulf spill. But the problem is not that we don't have an effective plan in place and training to support it. The problem is that the system and plan we have is not adequately protected against political meddling, and it is not well known by the public, the media and elected officials. It is a problem I deal with in every major urban area in preparing plans for coordinating emergency communications. The biggest issue by far is the very real concern that the mayor, or county judge, or governor will circumvent the Unified Command process and the Joint Information Center which operates under authority of the Unified Command. My answer has always been--sure your mayor can pre-empt Unified Command and its authority under the law, but you run the risk of not getting federal reimbursement under a presidential declaration. That certainly helps to secure compliance with NIMS. But what happens when the highest office of the land, that has no equivalent downside, circumvents NIMS, takes control from Unified Command of the communication function or any function they choose, and turns the response into a politically-driven operation? There is apparently no law that prevents this. This, Mr. Gergen, is where the focus needs to be. We have a great system, a great tool. We need to make certain that it will not again fall victim to political agendas.

Friday, August 13, 2010

The Future of Incident Specific and Joint Information Center websites

The Deepwater Horizon event has presented the world with the largest, most fully functioning and information-rich incident and JIC website ever. (Full disclosure--my company PIER provides the site). But, what will the future of such websites be? As envisioned by the National Incident Management System and ICS, there would be one voice for the response, one PIO, one JIC, one authoritative source for the response reflecting the combined information and messaging of all response participants including the Responsible Party (under OPA 90).

I have written before here about the role of the Department of Homeland Security and the White House in managing the information flow on the Deepwater Horizon event and the potential implications for NIMS/ICS/ICS. If I and others thought our concerns were overwrought all we had to do was look at the Enbridge oil spill in the Kalamazoo river in Michigan to have our worst fears realized. In this event EPA launched an incident specific site reflecting its activities and Enbridge launched a site detailing its actions. You will note that each calls the event a different name--one of the no nos in ICS/NIMS. You will also note that EPA explains that Unified Command has been established but specifically does not mention that Enbridge is a participant in Unified Command. I don't know, but I suspect they are. But public perception is clearly being molded to believe that EPA, along with state and local agencies, are the ones solely responding to and managing this event. Can't quite see how that squares with OPA 90 and ICS.

The single, authoritative voice for the response is gone, non-existent. The media no doubt are going to each individual agency and player and getting different information and messages about the response.

As this threat to NIMS and its effectiveness in communicating with the public isn't problem enough, there is another emerging threat. Google launched an incredibly impressive "mash-up" of information related to the Deepwater Horizon event. I have to hand it to them (and thanks Phil for showing this to me!) the company that promised to "organize the world's information" has done a masterful job of organizing relevant information about the spill. It should be studied by all of us who need to plan what the response websites of the future will look like.

So why is it a concern? In my ideal world of crisis and emergency response communication the incident website will be the primary, authoritative, fastest and most efficient provider of relevant information about the event to all stakeholders, all audiences. The decision of Unified Command or its superiors in the Deepwater incident to eliminate BP from the official communication and to focus on the administration's role and activities rather than pure response information forced many to turn to BP for the best response information. BP.com received considerably more traffic than the incident website. That is not something BP wanted or intended, but it was a consequence of Command decisions about information. In the Enbridge case, there is no one authoritative voice--each participant telling the story apparently without coordination or an attempt to create that single voice. Now, if other players such as Google decide to take on the task of assembling and presenting information in such a compelling way it will be even more difficult for the Unified Command to establish that unified voice.

What does it matter? In a national emergency clear, authoritative, simple, non-contradictory information will be vital for the public. Without that unnecessary panic, fear, over-reactions may all result. Some may simply choose not to respond due to confusion. The book "The Unthinkable" by Amanda Ripley, plus the work of Dr. Vince Covello, make it very clear that simple, authoritative messages are essential for appropriate public reaction and participation in real emergencies. With Deepwater Horizon and the emergence of this kind of unofficial "mash-up" the ability to provide that kind of authoritative voice may be seriously compromised.

Tuesday, August 10, 2010

Red Cross Survey Shows Absolute Necessity of Social Media in a Disaster

Yes, there are still holdouts in the emergency communications business. Still PIOs who think their job is to put out a press release or two and send to the media to communicate about a disaster response. Still some who doubt the importance of an incident website, interactive engagement with stakeholders and the public. And some who still say, "Twitter what?" "Facebook, hunh?"

Research just conducted by the American Red Cross should put any debate about this issue to rest. The essential message is that as more and more Americans turn to the Internet as a source of information, they use the Internet to gain the vital information they need. And this is especially true in serious emergencies or disasters. The sample of 1058 survey participants was drawn from people who volunteered for online surveys, so it cannot be said to represent the entire population. However, it clearly shows the high use of social media (75%) and the high expectation of direct engagement with the response organization through email, text, social media applications, etc.

This information is fully supported by our experience in helping manage communications during the Gulf Spill. 50,000 people added themselves to the mailing list to receive updates, and additional several thousand added themselves to individual state websites managed by BP. About 8000 signed up for text alerts, 40,000 as Facebook fans, 8500 as Twitter friends in addition to the over 2.5 million who viewed spill videos on YouTube and 250,000 who viewed the almost 1000 spill photos posted by Unified Command on Flickr.

Emergency communications is simply not the same game it was just a few short years ago. Today it is about engagement rather than pushing information. It is more about correcting all the wrong or twisted information that gets shared by others, than it is even about being the first source. It is about conversation, not proclaiming. The sooner PIOs and communication managers understand that, the faster response managers and Incident Commanders will understand that.

Friday, July 30, 2010

More sign of the demise of the JIC--the Enbridge Spill

It is now very clear that the NIMS/ICS/Joint Information Center concept implemented by the government and the oil industry since 1990 is not being used in the Deepwater Horizon response. Particularly from a public information standpoint, the primary value of using that system, mandated by federal law and regulations, was to enable there to be a single voice for the response and that single voice represented in largely equal measure the perspectives of the Responsible Party as well as the lead federal, state and local government agencies.

There is a major oil spill going on in Michigan, involving pipeline operator Enbridge. The press release from the EPA and their response website demonstrate very very clearly that the JIC is dead, even though the response may be handled using other NIMS/ICS protocols.

Why do I say the JIC is dead and how does this vary from the way responses were handled pre-gulf spill? You would never have seen an agency like the EPA loudly proclaiming in a press release that it is in charge--leading some to believe that the response had actually been federalized. EPA wants to leave no doubt that the federal government is running this response--quietly mentioning that oh, yeah, the RP is here too. That is very very different from way this has been drilled and done before. Before, the message was (typically led by RP) that here we stand, company, fed, state, local--we are all in this together. Unified Command and all that.

Secondly, the website. The EPA is running its own website, as is Enbridge. Single voice? Not a chance. In fact, it is likely that we will see info on EPA's response website that throws Enbridge under the bus. Why do I expect that? Deepwater might have something to do with that. What has always happened before is there was a single website with the rules being that the JIC and only the JIC is the authoritative voice. This is what makes the JIC and essential element of NIMS because NIMS/ICS demands that Command be responsible for and have authority over all elements of the response--including communications. When you have each agency involved on its own, its own messaging, its own strategy, its own information flow, there can be no Unified Command authority or control over the information. Another DWH legacy.

But one of the most telling items is the name. Under NIMS/ICS, an incident is supposed to have a single name and it usually the location or something specific to incident. It may seem a minor point but getting one name and sticking to it does several things--avoids confusion and avoids placing blame in the naming process--particularly important because in so many of these events who really is responsible isn't known until the investigation and legal process is complete. Unified Command named the Deepwater Horizon event the Deepwater Horizon event. However, a higher power renamed it: the BP Spill. Now look at this event in Michigan. The EPA calls it the Enbridge Oil Spill. Enbridge calls it "the leak on line 6B."

Yes, the gulf spill (I call it that because, well, since it doesn't seem to have a consistent name anymore I guess anyone can call it what they want), yes the gulf spill has changed our world.

Thursday, July 29, 2010

Media Coverage of Spill Moving Into New Phase

It's been fascinating and often disheartening to watch media coverage throughout the Gulf Spill (again full disclosure for those who may be new to Crisis Comm blog--both US Coast Guard and BP are long time clients). The harshness, negativity, blackhat stories and conspiracy theories have been rampant, along with some outstanding and very enlightening coverage of what is going on. But there have been definite phases of coverage that reveal how long duration events such like this play out in the news media and how the news media itself works.

Today the story is changing dramatically. Where in the past, particularly in early to mid-June when coverage was at its peak, most major blogs and news outlets were competing on how bad they could make it and how evil those behind the spill or failures in the response were. That story line is suddenly shifting. A few relevant examples:

Spill Vanishing. It seems things started turning with this story from NYT, one of the mainstream who did the most to exaggerate the damage (remember the inaccurate report of the huge underwater plume?)

BP Spill Damage Exaggerated. Time Magazine even goes so far as to suggest Rush Limbaugh might have been right.

Yes, but who is to blame for the exaggeration, and who gains from it?
The Telegraphic in UK takes this one on. Conspiracy theories are never far behind, even when the story changes from "it's horrible" to "someone screwed up by saying it was horrible."

BP looking better. The Wall Street Journal noticed that things were looking better for BP in all of this and made an article of it.

Maybe it's not their fault. Amid all this is mounting speculation that the blame for this may fall on others.

Maybe it won't matter as much as we thought. Then there is this one from AP suggesting that previous spills may have greater impact on society and legislation.

Don't get me wrong. BP's reputation will be impacted by this for my lifetime anyway, and chances are most of those who may be reading this. The important thing for emergency managers interested in how these things play out in the media and public opinion is to understand what is going on here and why.

A few comments that may help better understand this change as well as coverage thr0ughout this event.

1) Every day the war starts anew. By the war I mean the battle that every publisher and editor faces--how do I get eyes on my screen or paper today? More than that, how do I steal eyes from my millions of competitors? So every day something new has to be created. The story in the Gulf isn't changing much. Bummer for the media. So something has to be new, something has to change and that means that new angles, stories and trends have to be created if not simply uncovered.

2) Good guys don't win wars. By that I mean, good news stories have a hard time in the tough competition for eyes, ears and minds. That's why the blame game exists. Put a black hat on someone and eyes will turn. Hey--I found the guy to blame for all this--and suddenly people will pay attention. Time even put a list of the top twelve candidates to blame. So, now there is good news about the spill--it is vanishing and the damage may not be as great as we thought. So who should be blame for their being good news? It's like they can't help themselves.

3) If you don't like the weather now, hang around for a minute. Sort of like the weather in Denver, media coverage is always changing. (See point one). That means you have to have some patience. It's been understood about celebrity coverage for some time that the media loves to build someone up into some kind of godlike being, and then loves even more to tear them down to human size, or lower. The same is true of events, companies, government agencies, etc. Why? See point two.

4) The herd mentality. In most major stories, there emerges what might be called a meta-narrative. In Katrina it was simple--the feds let us down, particularly President Bush. That story was repeated ad nauseum despite the basic underlying truth that until Katrina, FEMA was never seen or understood as a response organization. The meta-narrative of this spill has been BP is a big evil foreign company that caused the spill and is failing to fix it. Well, half the shareholders are American. Investigation will show the causes. Failure to fix it was true due to the incredible technical challenges. Failure or slowness in paying claims has been essentially untrue and completely exaggerated. But that was the story line and probably 90% of America believes it because it was repeated so often. Now, we may see the story line changing and the herd is following. It seems contradictory that media need a new story and angle every day and then to see such "me too" coverage. But no one seems to want to try and challenge the meta-narrative. So the new angles tend to be minor issues supporting that big overwhelming story, with few if any, challenging the underlying truth of the big story.

I can't wait to see the news tomorrow. "Claims the spill was exaggerated are exaggerated--and we know who to blame!"

Monday, July 26, 2010

Government and the Internet--the plot thickens

Today the news is that a website, Wikileaks, has published 90,000 classified documents relating to the war in Afghanistan. This website is dedicated to publishing classified and "leaked" documents. The administration is claiming that this act of making public information that was never intended for public viewing could put American lives and security at stake.

On July 19, the New York Times published an important article by Jeffrey Rosen, a law professor at George Washington University, titled "The Web Means the End of Forgetting." The primary point is that what goes on the Internet stays on the Internet with much potential harm to those who don't think about what they put there. He makes the intriguing point that while we now live in a global village, sharing almost everything with the 6 billion or more other people on this planet, we have not adopted the village's values of "forgive and forget." The consequences to lives now and in the future will be great.

Last Thursday, July 22, the GAO published a document of testimony titled: "Information Management: Challenges in Federal Agencies' Use of Web 2.0 Technologies." It reviewed the issues arising from government agencies using social media sites such as Facebook and Twitter and such uses impact issues such as the Privacy Act of 1974 and the Freedom of Information Act.

On that same day, an article appeared in Federal Computer Week highlighting the Department of Defense's new social media hub where the hundreds of thousands of fans on Facebook pages for the various military departments can get info about social media use by these departments.

Clearly, there is great ferment here. What we are seeing is a convergence of a very important social value of exceptional openness and transparency combining with the technological means of providing that openness. The British found that transparency included the failure to keep Prince Harry's presence in Afghanistan a secret. The US is finding that keeping military secrets is increasingly challenging. Individuals are finding that off-handed or poorly thought out comments or postings may impact their lives and careers forever.

For government and private PIOs and communication leaders, there are no simple answers to this. The public seems to demand complete, unrestricted transparency, and they and the media will cry "cover-up" and "guilty as charged" as soon as they see the slightest hint of reservation about release of information. But there are obviously dangers and concerns with the release, and what do these new channels and forums mean relating to making certain that records are available in compliance with the law?

The law, technology, social values and agency policy all have to come together in a way that is defensible. We are moving in that direction it seems, but it is a bit like watching sausage being made. It's not very pretty. Until we come to some social and policy consensus, there will be much wringing of hands and gnashing of teeth. Jeffrey Rosen's reminder of the role of forgiveness in an earlier and simpler time of village life is important to remember.